This Messaging Policy applies to all accounts that are using LeadConnector SMS and MMS messaging channels through all the flows (conversations, campaigns, etc.) available in the product.


We all expect that the messages we want to receive will reach us, unhindered by filtering or other blockers. An important step LeadConnector and our customers can take to make that expectation reality is to prevent and eliminate unwanted messages. To achieve this, we strive to work with our customers so that messages are sent with the consent of the message recipient, and that those messages comply with applicable laws, communications industry guidelines or standards, and measures of fairness and decency.


TABLE OF CONTENTS

Lead Connector Messaging Policy

How We Handle Violations?


1. Ramp-Up Model:

Why the change?

Error Screens:



2. Spam Message handling:

Error Screens:

How to revoke the DND for a contact?


3. Sender ID and Opt-Out Language

Sample message screen:

What happens when an end-user replies with the STOP keyword?

What's To Come: (Future Updates)


Troubleshooting

1) How often does the SMS limit last?

2) I'd like to send more than 5000 SMS per day?

3) What happens when we hit our daily limit, will we be able to respond to SMS if a lead replies?

4) Can we undo the DND option in bulk?

5) Is the auto append Sender ID and Opt-Out Language feature applying to every first text of workflow or manual SMS as well?






LeadConnector Messaging Policy

All messaging transmitted via the platform - regardless of use case or phone number type (e.g., long code, or toll-free) - need to comply with the Application-to-Person (A2P) messaging. All A2P messages originating from the system are subject to this Messaging Policy, which covers messaging rules and /or prohibitions regarding:

  • Consent (“opt-in”): Consent can't be bought, sold, or exchanged. For example, you can't obtain the consent of message recipients by purchasing a phone list from another party. And SMS should only be sent to the opted-in contacts.

  • Revocation of Consent (“opt-out”): The initial message that you send to an individual needs to include the following language: “Reply STOP to unsubscribe,” or the equivalent so that Individuals have the ability to revoke consent at any time by replying with a standard opt-out keyword.

  • Sender Identification: Every initial message you send must clearly identify you (the party that obtained the opt-in from the recipient) as the sender, except in follow-up messages of an ongoing conversation.

  • Messaging Usage: You should not be sending messages in any way related to alcohol, firearms, gambling, tobacco, or other adult content.

  • Filtering Evasion: As noted above, we do not allow content which has been specifically designed to evade detection by unwanted messaging detection and prevention mechanisms. This includes intentionally misspelled words or non-standard opt-out phrases which have been specifically created with the intent to evade these mechanisms. We do not permit snowshoeing, which is defined as spreading similar or identical messages across many phone numbers with the intent or effect of evading unwanted messaging detection and prevention mechanisms.


This policy applies to all customers who use LeadConnector messaging services to safeguard their messaging capabilities and services.



How We Handle Violations?

When we identify a violation of these principles, where possible, we will work with customers in good faith to get them back into compliance with this policy. However, to protect the continued ability of all our customers to freely use messaging for legitimate purposes, we reserve the right to suspend or remove access to the platform for customers or customers’ end users’ that we determine are not complying with the Messaging Policy, or who are not following the law in any applicable area or applicable communications industry guidelines or standards, in some instances with limited notice in the case of serious violations of this policy.


To make sure that all our customers use the features to the best of their capabilities, the below features are placed to protect the you from below:

  1. Avoid blast SMS from fake signups
  2. Avoid getting your account blocked due to suspicious activity
  3. Avoid legal actions on increased spamming for not opted-in customers.



1. Ramp-Up Model:

  • Every new account (from April 20, 2022) that is on Lead Connector Phone System going forward will follow the "Ramp Up Model".
  • The SMS limit is multiplied each day by the number of days(till the 7th day) the account has spent with us. Starting the 8th day the account will have the limit set to 5000SMS/day. Below is the table which will give you a detailed idea:


Day

Limit [SMS]

1

250

2

500

3

750

4

1000

5

1250

6

1500

7

1750

8th Day & Ongoing

5000


Note: The daily counter resets every day at midnight 00:00:01 AM UTC. If the limit is reached before the rest time the account is locked for the rest of the time period.



Why the change?

  • Fake/Spam account(s) who signup cannot send a blast to any random numbers on Day 1.
  • Only bulk SMS sending will have daily limitations to avoid the account suspension due to huge non-compliant messaging activity.



Error Screens:

  1. Conversation Error: You have exceeded your SMS sending limit.




  2. Bulk Action: You are allowed to send 5000 message(s) in a day. You have already sent 5000 message(s). If you wish to proceed, 1 Message(s) will be failed.




2. Spam Message handling:

Each of the messages sent out from the account ends up with the following 4 statuses:

  1. Sent: The messages whose response we did not receive from the carrier, can be in any of the three statuses below.
  2. Delivered: The messages which were successfully delivered and sent to the contact.
  3. Failed: The messages which were cancelled or were not sent to the carrier to forward to the contact.
  4. Undelivered: The message sent was suspicious or did not fulfil the messaging policy.


As part of this feature, we will only consider the Undelivered messages. All the undelivered messages end up with a particular error code and we will start storing them at each of the message levels. We will further use them to start enabling Temporary/Permanent DND at a contact level so that new SMSs are not sent to them increasing your deliverability rate. 


The below table summarizes the undelivered SMS error codes and what each of them means and the relevant remediation measure we are taking:


Response Code
Code Description
Remediation
30005

User Inactive/Number does not exist

Enable Temporary DND
30003

Unreachable- Out of Service

Enable Temporary DND
30004

Do not want SMS/DND enabled

Enable Permanent DND
30006

Landline/Incapable to receive SMS

Enable Temporary DND
30008
None of the above scenarios matched
Do nothing


Temporary DND: The DND set at a contact level can be revoked.

Permanent DND: The DND set at the contact level cannot be revoked as the contact is incapable to receive the message or had opted out from receiving messages.

Opt-Out Keyword: Individuals must have the ability to revoke consent at any time by replying with a standard opt-out keyword like STOP, Unsubscribe, etc. In this case, also a permanent DND will be enabled at the contact level.


Advantage:

  • This will restrict the account from sending SMS to non-relevant contacts, eventually increasing the deliverability rate and decreasing the possibility of getting blocked.
  • The accounts will only send out messages to the contacts who have opted in. 


Error Screens:

  1. Conversation: Cannot send messages as DND is active for SMS.
  2. Bull Action: All the SMS sent via other features like workflow, and bulk SMS will automatically skip the DND marked contacts from the sender list.



How to revoke the DND for a contact?

  1. For Temporary DND, go to the contact details and remove the DND flag, below is the screenshot of the sample screen:


  2. For Permanent DND, you cannot revoke the same from UI. To revoke the permanent DND, request the contact to send a reply with the "START", "YES", and "UNSTOP" keywords to the number. This should automatically remove the DND from the contact.

NOTE: If the START keyword does not revoke the DND and still incoming/outgoing messages are failing, please raise a support ticket.



3. Opt-Out Language addition


  • The consent for sending out communications cannot be bought and the only way is to take explicit consent from the user for the SMS campaigns and communications.
  • The consent is taken by a specific entity, in our case accounts that are the actual sender of these communications.
  • To comply with the messaging policies each of the initial messages sent out by the company to an end-user should have below two mandatory information, ie, Sender ID and opt-out Language:
  • Opt-Out Language: The end user should have the capability to remove the consent at any time, so similar to above each initial message should also have the opt-out keywords like STOP, UNSUBSCRIBE, etc. We will additionally add the opt-out language: “Reply STOP to unsubscribe".


Please note:

Opt out message” feature is only applicable to Bulk action (Bulk SMS) and is not applicable to One on One conversation or Workflows or Campaigns.




Sample message screen:





How can I customize the opt-out message?

Go to Settings -> Business Info -> General, where you can customize the opt-out message, below is the screenshot for reference:

What happens if my message already has an opt-out keyword?
In case the message already has one of the opt-out keywords mentioned in the above screenshot, mo opt-out language will be added automatically.


What happens when an end-user replies with the STOP keyword?

If individuals reply with a standard opt-out keyword like STOP, the consent to send SMS will be revoked. All upcoming and queued messages will be failed. Also, a permanent DND will be enabled at the contact level.


NOTE: 
This is mandatory info that should be shared with the end customer so this is a mandatory check for all the initial messages.



4. Sender Information addition


  • The consent for sending out communications cannot be bought and the only way is to take explicit consent from the user for the SMS campaigns and communications.
  • The consent is taken by a specific entity, in our case accounts that are the actual sender of these communications.
  • To comply with the messaging policies each of the initial messages sent out by the company to an end-user should have below two mandatory information, ie, Sender ID and opt-out Language:
  • SenderID: Every message you send must clearly identify you (the party that obtained the opt-in from the recipient) as the sender, except in follow-up messages of an ongoing conversation. We will additionally add the sender info: “Thanks, <Account Name>".


Please note:

Opt out message” feature is only applicable to Bulk action (Bulk SMS) and is not applicable to One on One conversation or Workflows or Campaigns


Sample message screen:





How can I customize the opt-out message?

Go to Settings -> Business Info -> General, where you can customize the opt-out message, below is the screenshot for reference:


NOTE: 
This is mandatory info that should be shared with the end customer so this is a mandatory check for all the initial messages.


5. Error and Opt-out Rate Monitoring

  • We are focused on helping our customers deliver trusted communications. To make sure that the carrier does not block or suspend the account permanently based on bad usage.
  • We will be monitoring the delivery rate of the overall account and be taking proactive measures(as mentioned below) to keep the delivery rate in check:
    • Violation Email - We will send out an email notification as soon as your account hits the error rate of 8% and opt-out rate of 1%.
    • Temporary Account Restriction - We will send out a suspension email as your account hits the error rate of 12.5% and opt-out rate of 2.5%.

Note: As soon as the account will hit the temporary suspension all upcoming outbound SMS will be failed till 00:00 AM UTC.


What should we do when we get a violation email?

  1. Stop all your workflows, campaigns, triggers and/or bulk actions to contacts who have not explicitly opted in to receive messages from the account.
  2. Enable and customize the Opt Out language and SenderID message as per your use case so that all the upcoming messages are not flagged.
  3. Make sure no bulk communication or messages blast or cold prospecting message campaigns are sent in the near future before we receive your reply.


What are error and opt-out rates and good to have a threshold?

  • A High Opt-Out Rate indicates that contacts receiving your messages have objected, generated complaints or marked your SMS as spam. A good opt-out rate is typically in the range of 0—1%.

  • A High Delivery Error Rate indicates that you are sending SMS to contacts that are no longer in service, or are unreachable, or use a non-SMS-capable device such as landlines. This may also mean that external carrier filters are refusing to deliver your SMS due to bad sending behaviour in the past. A good error rate is typically in the range of 0—8%.


What do I do to get the account suspension removed early?

  • Please respond to the email sent immediately with proof of opt-in, opt-in forms/funnels and examples of opt-out tags in your recently sent messages.


Note: One on One conversation, Test SMS, Resend Message, and MissedCallTextBack are allowed even if the account is suspended.


Troubleshooting


1) How often does the SMS limit last?

The SMS limit will refresh every 24 hours. If the account is brand new then each day the increments will increase according to the table above. Once you have hit the 8th day your SMS limit will be capped at 5000 per day.


2) I'd like to send more than 5000 SMS per day?

Once your account(s) hit the 8th-day mark (5000 SMS per day), you may reach out to support and request a Limit extension. 


3) What happens when we hit our daily limit, will we be able to respond to SMS if a lead replies?

No, you cannot respond manually to incoming messages. SMS daily limits will affect all messaging activities including manual SMS in conversation, automation within workflows, and bulk actions.


4) Can we undo the DND option in bulk?

No, we cannot because this is to prevent sending SMS in bulk again after DND is enabled for the contacts. 


5) Is the auto append Sender ID and Opt-Out Language feature applying to every first text of workflow or manual SMS as well?

This feature is only applicable to Bulk action (Bulk SMS) and is not applicable to One on One conversation or Workflows or Campaigns